Vietnamese Passport Renewal in Canada 2026: Ottawa Embassy & Vancouver Consulate
Complete consular guidance, 2026 fee schedules in CAD/USD, required Canadian immigration proofs (PR card / Work Permit / Study Permit), and service centers in Canadian cities.
Consular Authority & Provider
Vietnamese ordinary passports are not extended indefinitely. For an expired passport, or when a citizen wants a replacement while the existing passport remains valid, the applicant generally goes through the Vietnamese passport issuance or reissuance procedure at a Vietnamese representative mission abroad. In 2026, the overseas application forms were updated and applicants should use the current form applicable to their age.
The Vietnamese public administrative procedure for overseas passport reissuance recognizes postal submission. However, a Canada-specific mailing checklist, acceptable payment instrument, copies, and return-envelope requirements should be confirmed with the Ottawa Embassy or Vancouver Consulate before mailing originals.
Essential 2026 Consular Updates & Rules
- From July 1, 2026, the current overseas ordinary-passport declaration forms are Form TK02 for applicants aged 14 or older and Form TK02a for applicants under 14.
- The older X01/X02 references commonly found on older websites and guides should not be used as the current 2026 form reference without confirming the mission's instructions.
- For a passport application from the second issuance onward, the statutory decision period is generally 3 working days when the authority has sufficient grounds to issue the passport.
- For a first overseas passport application, the statutory decision period is generally 5 working days when the authority has sufficient grounds to issue the passport.
- A request that requires identity, nationality, or record verification can take longer than the normal decision period.
2026 Official Consular Fee Schedule
| Service Category | Fee | Notes |
|---|---|---|
| Standard ordinary passport issuance | $70 USD | Official overseas diplomatic fee schedule. The exact collection method and local-currency equivalent should be confirmed with the receiving mission. |
| Ordinary passport issued under the legally defined reduced procedure | $35 USD | This is a specific legal reduced procedure, not a general optional 5-to-7-business-day premium service. |
| Reissuance because the passport is lost or damaged | $150 USD | The higher reissuance fee applies to loss or damage. Do not automatically apply this amount to every expired-passport renewal. |
| Return delivery / courier | Confirm with mission | Postal or courier charges are separate from the statutory passport fee and depend on the delivery arrangement used by the mission. |
* Fees are subject to consular adjustments based on foreign exchange rates. Additional courier return fees (e.g. Canada Post Xpresspost) apply where delivery is requested.
Passport Validity & Eligibility Guidelines
Applicants Aged 14 and Older: An ordinary Vietnamese passport issued to a person aged 14 or older is valid for 10 years and cannot be extended.
Children Under 14: An ordinary Vietnamese passport issued to a child under 14 is valid for 5 years and cannot be extended.
Reduced Procedure: An ordinary passport issued under the legally defined reduced procedure can have a validity of no more than 12 months and is not a general fast-track option for routine renewal.
Proof of Legal Status in Canada
Foreign diplomatic missions in Canada require applicants to establish lawful presence or address in Canada prior to accepting a passport renewal dossier:
- A PR card, work permit, or study permit should not be presented as a universal nationwide passport-renewal requirement unless the receiving mission specifically asks for it.
- The current Vietnamese overseas passport rules focus on the applicant's Vietnamese identity, passport history, nationality, personal information, and overseas residence/application circumstances.
- For applicants who need to establish that they are physically present or resident in Canada, the receiving mission may request a Canadian immigration or other local-status document as part of its case-specific or local submission requirements.
Required Submission Checklist
- Completed current Vietnamese overseas ordinary-passport declaration: Form TK02 for applicants aged 14 or older, or Form TK02a for applicants under 14.
- Two recent photographs meeting the current 4 x 6 cm and image specifications.
- The most recently issued Vietnamese passport or the relevant passport information and supporting documents required for the particular application.
- If the existing passport is damaged or still valid and is being replaced, submit or surrender it as required by the applicable procedure.
- If the passport has been lost, submit the prescribed loss-report documentation and any supporting passport-identification information required by the mission.
- Where personal information has changed, provide the required copy of Vietnamese identity documentation or other supporting document establishing the change.
- For an applicant under 14, provide the required birth certificate or birth-record documentation and evidence of the legal representative where applicable.
- Where the applicant does not have a Vietnamese passport or Vietnamese identity document sufficient for the application, Vietnamese nationality or identity evidence may be required.
- Any Canada-specific residence, identity, mailing, or payment document requested by the receiving mission should be supplied in the format it specifies.
Step-by-Step Application Process
Identify the correct passport case
Determine whether the application is for an expired passport, replacement of a still-valid passport, a damaged passport, a lost passport, a child's passport, or a first overseas issuance. The documents and fee can differ between these cases.
Use the current 2026 form
Applicants aged 14 or older should use TK02. Applicants under 14 should use TK02a. Do not rely on older X01/X02 forms from pre-July-2026 guides without confirming that the receiving mission specifically directs you to do so.
Prepare photographs
Prepare two photographs measuring 4 x 6 cm that meet the current 2026 requirements, including a white background, front-facing pose, bare head, clear face and ears, no glasses, and the applicable maximum photo age.
Prepare supporting documents
Assemble the latest Vietnamese passport or relevant passport records, Vietnamese identity or nationality evidence where needed, change-of-information documentation where applicable, and child or legal-representative documents when applicable.
Confirm the receiving mission
For a renewal or second-and-later passport application, confirm whether the Embassy in Ottawa or Consulate General in Vancouver will accept the particular case and whether an appointment or postal submission is available.
Confirm the exact payment instructions
The legal fee schedule is stated in USD. Before sending payment from Canada, confirm the mission's current accepted payment method, Canadian-dollar equivalent if applicable, and any postal or courier charges.
Submit the application
Submit the complete application in person or by the postal method permitted by the receiving mission. Do not send irreplaceable original documents until the mission's current mailing instructions have been confirmed.
Wait for processing and delivery
The statutory decision period is generally 3 working days for a second-or-later issuance or 5 working days for a first issuance when sufficient grounds exist. Postal transit and any identity or record verification are additional.
Check the new passport
When the passport is issued, check the name, date of birth, place of birth, nationality and other personal information immediately and contact the issuing mission if an error is found.
Photograph & Biometric Specifications
Number of Photos: 2 identical photos
Dimensions & Size: 4 x 6 cm
Photo Validity: The current 2026 form specifies photographs taken no more than 6 months before the application.
Facial Appearance: Straight-facing photograph, bare head, clear face and both ears, no glasses, and a white background.
Presentation: The form provides for one photograph to be attached to the declaration and one additional photograph to be submitted separately.
Children Photo Guidelines: For an applicant under 14, the current TK02a form contains the equivalent 4 x 6 cm photo requirements and instructions for the child.
Common Pitfalls to Avoid
- Using an obsolete X01/X02 form when the current 2026 overseas form is TK02 or TK02a.
- Advertising a fixed CAD passport fee without checking the mission's current local collection instructions.
- Calling USD 35 a general expedited-renewal surcharge. It is tied to a legally defined reduced procedure.
- Assuming that every renewal requires a PR card, work permit, or study permit as a universal rule.
- Assuming that every applicant can complete the entire process by mail without any possible in-person biometric or identity step.
- Sending the old passport or payment before confirming the receiving mission's current postal instructions.
- Planning travel around the statutory processing period without allowing for postal transit, holidays, document deficiencies, or verification.
Service Centers & Consulates Across Canada
Embassy of Vietnam in Canada
55 MacKay Street, Ottawa, ON K1M 2B2, Canada
Confirm current passport intake, appointment, payment, and mailing instructions directly with the Embassy before submitting documents.
Consulate General of Vietnam in Vancouver
#800-605 Robson Street, Vancouver, BC V6B 5J3, Canada
Confirm current passport intake, appointment, payment, and mailing instructions directly with the Consulate before submitting documents.
Frequently Asked Questions
At a Glance
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